​

What to Gather Before the Appraisal

You don’t need to have everything perfectly organized, but collecting a few key items in advance is helpful:

• Purchase receipts or invoices, if available

• Certificates of authenticity

• Previous appraisals

• Original packaging for collectibles or limited-edition pieces

• Notes about provenance — who owned the item previously, where it came from, or any family history tied to it

Not all items will have documentation, and that’s perfectly fine. Provide whatever you have.

 

Photos or Documentation That Help

If the appraisal involves items not on-site—such as belongings stored off-premises, items already moved, or pieces that cannot be easily accessed—photographs are useful. Clear shots of any maker’s marks, signatures, serial numbers, labels, or condition details can save time during the final valuation.

 

How to Organize Items (If You Choose To)

You are not required to reorganize your home. However, the following can help streamline the visit:

• Group similar items together if convenient (e.g., artwork, jewelry, collectibles).

• Place small or fragile items on a table for easier inspection.

• Ensure there is safe access to storage areas, basements, attics, or display cabinets.

• Identify items of special interest—pieces you definitely want included in the appraisal.

If organizing is difficult or overwhelming, don’t worry. Part of an appraiser’s job is working in real-world conditions.

 

What I Bring to the Appointment

During the inspection, you can expect me to bring:

• A tablet or laptop for notes

• A camera for documentation

• A measuring tape, calipers, or small tools for verifying size and materials

• Lighting, if needed for dark areas or detailed items

• Any protective materials needed for safe handling

I work carefully and respectfully, and most items do not need to be moved.

 

What to Expect During the Visit

A typical on-site inspection includes:

• A brief walkthrough to understand the scope

• Examination of each item being appraised

• Photographs for the final report

• Condition notes and relevant measurements

• Clarifying questions about history or ownership, when applicable

The process is conversational, efficient, and designed to minimize disruption in your home.

 

How Long the Inspection Takes

The time required depends on the number and complexity of items.
As a general guideline:

• Small group of items: 30–60 minutes

• Medium collection: 1–2 hours

• Large collections or full homes: Multiple hours or multiple visits

I will give you a more precise estimate once we discuss the scope.

 

What You Will Receive Afterward

After the inspection is completed, you will receive:

• A USPAP-compliant written appraisal report

• Item descriptions, condition notes, and photographs

• Market-based valuation conclusions appropriate to your purpose (fair market value, replacement cost, etc.)

• Documentation suitable for attorneys, insurers, accountants, or charitable organizations, depending on the assignment

You will also have the opportunity to ask questions or request additional copies.